Club Constitution

1.     TITLE: The club shall be known as the "West Lothian Table Tennis Club".

2.     OBJECT: The object of the club is to provide facilities for and promote participation of the
whole community in the sport of table tennis.

3.     MEMBERSHIP:

 

(a)     Membership of the Club shall be open to all persons irrespective of ethnicity,
nationality, sexual orientation, religion or beliefs, or of age, sex, or disability except
as a necessary consequence of the requirements of table tennis as a particular sport.

(b)     Applications for membership should be made by Application Form and will be
considered at the next Committee Meeting.   Successful applications will require a
majority vote of the Committee.

(c)     The Club may refuse membership or expel from membership only for good and
sufficient cause, such as conduct or character likely to bring the Club or sport into
disrepute. Appeal against such a decision may be made to the Club's members and
decided by a majority vote.

(d)     An annual membership subscription will be payable by all members and the amount
of that subscription shall be decided by an Annual General Meeting.

(e)     All membership subscriptions will fall due to be renewed on the day before the start
of the next league season.

 

4.     AFFILATION: The club shall affiliate to the Scottish Table Tennis Association and in
relation to competitive play the club shall generally conform to the Rules of the Scottish
Table Tennis Association.

5.     OFFICER-BEARERS:

 

(a)     The officers shall be the Chairman, Vice-Chairman, Secretary, Match Secretary and
Treasurer whom with at least 3 other members to be elected at the Annual General
Meeting will constitute the Club Committee.

(b)     The Officers and Club Committee members shall be elected annually and retiring
members shall be eligible for re-election.

5.     CLUB MANAGEMENT:

(a)     The routine affairs of the dub will be handled by the Club Committee.

(b)     The Club Committee shall have the authority to decide on all matters arising in
connection with club and shall have the power to co-opt additional members to the
committee.

(c)     The Club Committee shall elect a Chairman at its first meeting following the Annual
General Meeting.

(d)     The Club Committee shall meet as often as is necessary to effectively and efficiently
discharge the business of the club.

(e)     An inventory book shall be maintained by the Club Secretary and the items shown
therein shall be checked at least once per year. A record of all club trophies and the
current location and/or holder shall be detailed in the inventory book

7.   FINANCE:

(a)     The income and property of the Club shall be applied solely towards promoting the
Club's objects as set forth in this constitution and no portion thereof shall be paid or
transferred, directly or indirectly, to the members of the Club.

(b)     All monies will be deposited in an appropriate Bank Account in the name of West
Lothian Table Tennis Club. All cheques and orders must be signed by any two of the
Chairman, Vice Chairman, Secretary or Treasurer.

(c\    Prooer books of accounts shall he maintained hv the Treasurer

8.   ANNUAL GENERAL MEETING: The Annual General Meeting shall be held by 31 Ma)
each year and the purpose of the meeting shall be to:
i)               receive the Annual Report and an Audited statement of Accounts for the yeai

ended on the preceding 30 April

ii)              elect Officers and Club Committee members in accordance with Rule 5 above,

Hi)              determine the Annual Membership Subscription for the following year

iv)             elect Auditors

v)              transact any business of which due notice has been given

vi)             deal with any other competent business with the consent of the Chariman

The meeting shall be called by circular to each team and by notice displayed in the club

facilities. Fourteen days notice of the Meeting shall be given together with details of and

motions to be discussed.

9. SPECIAL GENERAL MEETING: A Special General Meeting of the club may be called
i)               on a Resolution by the Club Committee

1C

ii)              within 21 days of receipt by the Secretary of a Resolution signed by

members

Notice of the Meeting and a statement of the business to be discussed shall be circulatec

to each team and displayed in the club facilities at least 10 days before the date appointee

for the Meeting. No business other than that for which a Special General Meeting is callec

may be discussed.

10.   QUORUMS: The quorum for each meeting shall be as follows
i)               Annual General Meeting             -10 members.

ii)              Special General Meeting         - 2 Officers and 7 members.

Hi)              Club Committee Meetings       - 5 Committee members

11.   HONORARIA: An honorarium may be paid to such officers as approved at an Annua
General Meeting and the amount of any such payment shall be decided at the meeting.

12.   ALTERATION OF THE CONSTITUTION: The Constitution and Club Rules shall not be
altered or annulled except by a majority of two thirds of the members present and voting a
a General Meeting.  Unless subject to the provision of Paragraph 9 above, notice of an)
proposed alteration must be submitted to the Club Secretary not later than the 15th of Apri
and shall give in detail the substance of any alteration, amendment or addition.

13.   WINDING UP OF CLUB: In the event of the dissolution of the Club, any assets remaining
after the satisfaction of all debts and liabilities shall not be paid to or distributed among the
members of the Club, but shall be given or transferred to one or more of the followinc
approved sporting or charitable bodies: -

i)               a registered charitable organisation(s)

ii)              another Club which is a registered CASC

Hi)              the sports national governing body for use by them for related community sports